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Student Absence

Please notify the school for all student absences.

Tel: (403) 246-4771

Student Absence E-mail

GENERAL ATTENDANCE

Please be advised that any absence/s not excused WITHIN 24 HOURS of absence
will remain permanently unexcused on the students record.
It is imperative that a parent or guardian e-mail springcm@rockyview.ab.ca or leave a message on the school attendance line regarding a student’s absence, preferably the day of the absence.
If a student has notified his/her teachers of an absence, it is still important that a
parent/guardian phone the attendance line.
Phone calls go out every evening, through our SYNERVOICE system, informing parents of absences that have not been excused during the school day. Please report unexcused absences to the school attendance line within 24 hours of receiving a phone call. Once again, any absences not excused within 24 hours will result in a permanent unexcused absence on the students record.


Extended Absences

Parents may wish to remove their son/daughter from school for an extended period of time (longer than 3 days) for reasons other than bereavement or illness. The school does not grant approval for a student to be absent but rather records the parent/guardian’s intent to remove a student from the school. A LEAVE NOTIFICATION FORM is available at the office. Students circulate this form to teachers in order to keep track of homework missed. It should be noted that teachers are under no obligation to provide additional work or tutoring for work covered during time missed as this is a parental choice.
Thank you very much for helping us keep track of our students’ attendance.

Guiding Principle

School Act – Section 12
A student shall conduct himself so as to reasonably comply with the following code of conduct:
a) be diligent in pursuing the student’s studies;
b) attend school regularly and punctually;
c) cooperate fully with everyone authorized by the board to provide education
programs and other services;
d) comply with the rules of the school;
e) account to the student’s teachers for the student’s conduct;
f) respect the rights of others

At Springbank Community High School, parents and staff believe regular attendance and punctuality is important. When students are absent from classes, they get behind thus placing heavy stress on those involved. In a semester system, absences can accumulate quickly. Parents in this community believe that attendance is a shared responsibility and are supportive of the school’s measures. Springbank Community High School Council endorses and supports this policy. While it is recognized that students will be away for various reasons, it is incumbent upon the school to monitor and report absences that occur in a framework that is instructive and helpful to those involved.

Absence Definition: Absences are counted on a per class basis

Attendance – General


All absences are automatically communicated to parents through SYNERVOICE, a telephone automated system connected with our attendance tracking software. Phone calls go out every evening informing parents of absences that have occurred during that school day. Parents are highly encouraged to monitor student attendance through thissystem. Please report unexcused absences by e-mailing or calling to the school attendance line within 24 hours of receiving a phone call. Home Logic is also a tool to access should you need further information as to how your child is doing at school. Teachers often post work on this web-based tool.


Unexcused Absences:

5 Absences:
• Teachers will be given a twice monthly report on students who have 5 or more unexcused absences (Reports give cumulative information from beginning of school year). Teachers will then follow up with parents to discuss the issue. A meeting between the parent and teacher will be determined by the parties involved.


10 Absences:
• At 10 absences, teachers will refer the issue to guidance and administration. A meeting between the parent, teacher, administration, and guidance counsellor is recommended. A letter will be issued to parents. If further intervention is necessary, it will be determined collaboratively by the stakeholders involved.


15 Absences:
• At 15 absences, another letter will be issued and a meeting between all parties involved will be called to discuss options open to the student. Other interventions will continue to be explored.


Extended Absences – Holidays and Unexpected Absences


Parents may wish to remove their son/daughter from school for an extended period of time (longer than 3 days) for reasons other than bereavement or illness. This practice is not encouraged by Springbank High staff but in the event that parents make this decision, it is incumbent upon the family to contact the teachers and the office to inform them ofthe absence(s). The school does not grant approval for a student to be absent but rather records the parent intent to remove a student from the school. A Leave Notification Form is available at the office that students can pick up and use as a template to get homework missed so they don’t fall behind. It should be noted that teachers are under no obligation
to provide additional work or tutoring for work covered during time missed as this is a parental choice.


Excused Absences:


While parent knowledge and permission is important for absences, absences can still impede the ability for the student to keep up with the rigors of the high school curriculum. Students who are frequently absent with excuse can experience some of the same issues that unexcused absent students do. It is incumbent upon the school to inform parents when absences reach a critical point. If a student reaches an absence rate of 10 or more, whether excused on unexcused, parents will receive a letter of concern from the school.


Absences Due to Extenuating Circumstances:


Students, from time to time, need to be away from school for a variety of reasons; illness, bereavement, hospitalization, etc. In these cases, it is important to have communication with the school. By calling the office and stating the issue, the office staff can inform the staff affected by the absences. Emailing your child’s teacher is another way of keeping all stakeholders informed of the circumstances. Should the parent have further concerns
of a social emotional nature for their child, contact the guidance office to book an appointment.


Lates:


All teachers have a late policy for their class and are expected to enforce it. Should a student fall into a pattern of being late, teachers will assign the necessary consequence asoutlined in their classroom policy. If students become chronic in their lates, a referral toadministration is recommended to teachers. Consequences will be administered. Parents will be notified by administration and/or teachers when lates become chronic.

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